A PowerPoint presentation requires good amount of time and patience for its preparation so that it can deliver the desired results. Assimilating facts, figures and other information in an effective manner eats up a great deal of time and efforts. Therefore, it's quite tough to digest the fact that your presentation file – on which you worked for weeks – has got corrupted and the data stored is no more accessible to you. Corruption cannot be predicted but there are certain ways which can be considered to prevent it from taking place. If it still haunts you, no need to worry as you have lot of pptx recovery options available. But, being a regular PowerPoint user, it is equally important for you to be aware of the preventive steps:
Turn off 'Allow Fast Saves' option
This option is a primitive feature which used to exist in the old days when PowerPoint files were often extremely large. The 'Allow Fast Saves' option does allow you to save your file faster but it adds the changes at the very end of your file rather than re-writing the data. This results in a large file until you use the 'Save as' command. Therefore, to save your file from getting corrupt, make sure the 'Allow Fast Saves' option is turned off.
Save a file frequently
Many-a-times when you work on a presentation file for long hours, you tend to forget saving the changes. And in a haste when you close the file, you say 'No' to the prompt 'Do you want to save your changes'. Bringing back data in such a scenario is impossible. No PowerPoint recovery application has a solution for such a careless mistake. It's good you get into the habit of clicking 'Ctrl +s' every time you make some changes.
Never edit or write anything from removable media
If you want to work on a presentation file that has been stored on a USB, external hard drive or Zip disks, make sure you copy the file to your computer's hard drive and work on it from there.
Zip PowerPoint files before sending them via e-mails
It's a good practice to send the zip files instead of attaching the .ppt and .pptx file. You can use Win Zip and other applications, thus reducing the chances of files getting corrupt.
Indulge in maintaining backups
You can create backup of your PowerPoint files as you work on them. Sample this: before you make a a major change to a particular file, ensure you save the file with a new name. This helps when something goes awry after making changes to a file.
If after following above mentioned steps, your presentation files still fall prey to corruption, your priority should remain the data stored into it. Use a ppt repair tool to get hold of the inaccessible data.
Turn off 'Allow Fast Saves' option
This option is a primitive feature which used to exist in the old days when PowerPoint files were often extremely large. The 'Allow Fast Saves' option does allow you to save your file faster but it adds the changes at the very end of your file rather than re-writing the data. This results in a large file until you use the 'Save as' command. Therefore, to save your file from getting corrupt, make sure the 'Allow Fast Saves' option is turned off.
Save a file frequently
Many-a-times when you work on a presentation file for long hours, you tend to forget saving the changes. And in a haste when you close the file, you say 'No' to the prompt 'Do you want to save your changes'. Bringing back data in such a scenario is impossible. No PowerPoint recovery application has a solution for such a careless mistake. It's good you get into the habit of clicking 'Ctrl +s' every time you make some changes.
Never edit or write anything from removable media
If you want to work on a presentation file that has been stored on a USB, external hard drive or Zip disks, make sure you copy the file to your computer's hard drive and work on it from there.
Zip PowerPoint files before sending them via e-mails
It's a good practice to send the zip files instead of attaching the .ppt and .pptx file. You can use Win Zip and other applications, thus reducing the chances of files getting corrupt.
Indulge in maintaining backups
You can create backup of your PowerPoint files as you work on them. Sample this: before you make a a major change to a particular file, ensure you save the file with a new name. This helps when something goes awry after making changes to a file.
If after following above mentioned steps, your presentation files still fall prey to corruption, your priority should remain the data stored into it. Use a ppt repair tool to get hold of the inaccessible data.
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